Wedding Planning Tips: How I Deal With A Large Crowd

Planning a wedding is one hell of a task for anyone, so was my experience dealing with the management and planning a big fat wedding. Meanwhile, trying to do all the things that popped in my head and trying to get a smile on each guest’s face, I learned how to deal with the large crowd at the wedding. Though at first, it seems a horrendous task to start with but trust me it is one’s experience that will always be worth remembering and even more cherishing than the struggle, in future.

If you have a large family and you are marrying in your hometown then it is definitely going to be a big event to host for you. The main task of dealing with the large crowd starts with this basic idea of getting an understanding and consent that, what you have to deal with is on your plate now and start planning for the same right away.

Let me help you with some of the bullets that really helped me not only in dealing with a large crowd but also to put a smile on their faces!


Plan It After Researching

Plan Your Wedding

Plan Your Wedding

Planning and researching properly are the basic steps for any successful event ever hosted by anyone. Since I had to select many vendors and service providers for several works and functions, I had to first get an understanding of what and how the market for such services works. Therefore, I researched a lot, read nearly all the relevant articles, blogs, surfed many websites, et cetera. I nearly asked for brochures and quotations from nearly 10-15 firms and then tallied them to find out the best suitable for my kind of expectation.

For research purposes, there are various websites to visit such as Pinterest, and many others.

Set A Wedding Place According To The Number Of Guests

Guest Seats

Guest Seats

The wedding is a one-time event, and it will obviously affect savings of years. But compromising with any factor for a wedding can affect the whole event in a negative manner. Therefore, after discussing the total number of expected guests in the wedding, a proper and relevant wedding place must be chosen. Moreover, the facilities of the wedding place selected must be properly checked and evaluated for the condition of the services provided such as air conditioning and the heating situation at the place.

The theme says it all. No matter how small/big the space is, you can always come up with the best theme to show the wedding in your dreams to the guest. Accordingly, you can choose your wedding gown too. Read My Idea Of Choosing The Perfect Wedding Gown.


Planning The Meal

This is one of the unforeseen expense that I thought was not given that much from my side. Planning the meal chart and discussing it with the vendors is of utmost importance. Asking the wedding caterers, a certain important question is necessary for proper understanding. Choosing the best package for a meal is necessary which includes all kind food items within to satisfy all the guests. Counting the number of guests in therefore one of the most important tasks since a number of plated for the vendors has to be a number near around the number of guests.

Time To Display Some Organizational Skills

Managing such a large crowd at a wedding is one of those moments where one can demonstrate his/her organizational skills. I took up the challenge of managing the event in a very organized manner with making notes, listing out the to-do list, taking pictures and screenshots to show to the vendors for what I desire from them, checking emails regularly for any new updates and saving the mobile numbers of important persons and vendors on my cell phone.

Baby Steps

Wedding Decor

Wedding Decor

For organizing such a wedding of large guests to deal with, I took one step at a time. Doing it haphazardly will at the end complicate the situation on the table. Putting together the wedding planning schedule and prioritizing the things in logical order one by one would help in finishing the tasks too much fast.

I took the event too much seriously and didn’t enjoy it to the fullest, I hope you would understand and manage the events in such a way that you enjoy to the fullest. Though one of the most important things I would suggest you not to do are to not hiring any vendors before confirming the wedding date and don’t settle for the price that vendors say, negotiate a bit according to your budget. Keeping up with an emergency contact sheet or phone numbers of the vendors is of utmost importance to deal with any emergency situation.

For the D-day, all the wedding guests are coming to watch and celebrate with you, so be happy and welcome them with a big smile on your face!